{"id":11417,"date":"2025-03-17T06:19:41","date_gmt":"2025-03-17T06:19:41","guid":{"rendered":"https:\/\/devarchive.siza.co.za\/?page_id=11417"},"modified":"2025-05-05T00:38:18","modified_gmt":"2025-05-05T00:38:18","slug":"between-audit-monitoring","status":"publish","type":"page","link":"https:\/\/devarchive.siza.co.za\/?page_id=11417","title":{"rendered":"SIZA Frequency Matrix & Between Audit Monitoring"},"content":{"rendered":"\t\t
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The SIZA programme is improvement-led and not a snapshot audit programme, and is developed as a comprehensive audit programme to drive continuous improvement.\u00a0To be successful with the implementation of SIZA, suppliers need to make this part of their lifestyle on the farms and implement the programme requirements in its totality continuously.\u00a0SIZA offers different frequencies of its third-party audits, depending on a supplier\u2019s third-party audit outcome. Depending on the number of findings, and the risk-ratings of each finding received during an audit, the supplier will receive an overall grading, i.e.,\u00a0Platinum (3-years), Gold (2-years), Silver (2-years) or Bronze (12 months). The allowance of longer audit validity periods is to support the drive that incentivises suppliers who do well, eliminating the pressures of audits, duplication, audit fatigue and production interruptions. These gradings and frequencies are then supported by\u00a0between audit monitoring\u00a0activities that must be met between audit periods to maintain the validity of the audit frequency. You can view the matrix and its processes here:\u00a0SIZA Audit Frequency Matrix<\/a>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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To support the outcome of a 2- or 3-year audit validity, SIZA provides various monitoring activities, which serve as between audit monitoring. These include: <\/span><\/span><\/h3><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Annual Self-Assessment Questionnaire: <\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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All suppliers complete and update a Self-Assessment Questionnaire (SAQ) every year. This serves as an online desktop review of the site\u2019s practices by having each supplier\u2019s SAQ reviewed by SIZA. If a supplier has opted to do both the Social and Environmental Standard, they will need to complete a SAQ for each Standard. It is then reviewed by a knowledgeable labour and\/or environmental specialist within the SIZA office to determine a risk-score of the supplier\u2019s compliance status. In any event there are areas that require improvement, its sent back to the supplier for corrective action. To maintain a valid audit, each supplier must get their annual SAQ approved within 90 days each year of the subscription renewal.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Between Audit Monitoring Site Visits:<\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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SIZA carry out site visits annually based on a sample size, selected from audits with 2- and 3- year audit validity periods. These visits take place to ensure practices on site are monitored to remain in place following a third-party audit, and offers an opportunity for improvements to be identified, should any non-compliance be noted during the site visit. A\u00a0Between Audit Monitoring\u00a0Report is published, detailing the practices that were evaluated, which is also visible to buyers on the MySIZA platform.\u00a0<\/p>

odies, consultants, legal experts, and others, are invited to <\/span>participate<\/span> to ensure transparency and objectivity<\/span>.\u00a0<\/span><\/span>\u00a0<\/span><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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SIZA Audit Oversight and Platform Monitoring:<\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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All audits, SAQ\u2019s and\u00a0between audit monitoring\u00a0activities are monitored by SIZA regularly throughout the year to ensure supplier\u2019s do not lapse in their continuous drive towards improvement. This serves as a continuous risk-management process to protect the buyer and the supplier. For every non-compliance, a corrective actions to be submitted, before the auditor can review it, and close it. Only once the last corrective action is closed-out, will a supplier receive an Audit Completion Letter (certificate) indicating their risk-rating and serves as proof that the audit took place and all corrective actions were successfully resolved. SIZA oversees this process by following up with each supplier on their outstanding corrective actions to ensure improvement takes place.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Critical Alert Notifications:<\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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In any event where a supplier receives a Critical Alert during a third-party audit, SIZA is notified by the audit firm, and then informs the buyers within 24-hours of the Critical non-compliance. The purpose of this is to provide the detail of the severe finding to the buyers, to ensure they are aware of the risk, but also to assist within the value-chain to have it resolved. The Critical non-compliance must be resolved through a follow-up visit by the third-party auditor, to ensure the corrective action is verified onsite. In any event where a Critical non-compliance is raised, the supplier cannot receive a Platinum, Gold or Silver risk-rating, and will receive a Bronze-rating, resulting in a new full third-party audit to be done during the next production season again.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Best Practice Programme:<\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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To create value for suppliers, SIZA offers a best practice programme that allows businesses to have their practices made visible to buyers that exceed minimum requirements. This drives an approach of continuous improvement and ensures suppliers aim to do to more. This can include practices such as onsite schooling, clinics, learning initiatives etc being provides to employees which go above and beyond the minimum requirements.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Remedy Solution Programme: <\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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To further enhance improvement, SIZA recognises expert companies, consultants and individuals within South Africa who can assist suppliers within specific areas of compliance. In any event where a supplier receives a non-compliance that need expert intervention, or perhaps engagement from a company that has the appropriate skill, i.e., psycho-social intervention, they can use one of the approved Remedy Solution providers SIZA makes available to them to effectively address the root cause of an issue.\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Voice for All programme \u2013 Transparency on grievances: <\/span><\/span><\/h3><\/span><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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As part of SIZA\u2019s commitment to buyers and the value-chain, grievances can be lodged with SIZA from any interested party. This includes agri-workers on farms, trade unions, buyers, auditors, farms etc. SIZA offers a multitude of channels through which this can be done, including social media, an online portal via the public website, a toll-free hotline telephone number, WhatsApp number, in person etc. SIZA can report on each case logged, offering insights into the detail of all grievances from start to closure. The programme is developed to ensure any case can be evaluated on whether it requires independent investigation, mediation from staff or other expert focus, including a national expert committee who evaluates a case anonymously. SIZA is currently partnered with appellando which allows for the reporting of grievances to EU governments as part of the EU Due Diligence directives. This programme further enhances the drive to monitor practices on farms and allows for another alternative to a site\u2019s onsite grievance mechanism.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

The SIZA programme is improvement-led and not a snapshot audit programme, and is developed as a comprehensive audit programme to drive continuous improvement.\u00a0To be successful with the implementation of SIZA, suppliers need to make this part of their lifestyle on the farms and implement the programme requirements in its totality continuously.\u00a0SIZA offers different frequencies of… Continue reading SIZA Frequency Matrix & Between Audit Monitoring<\/span><\/a><\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-11417","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=\/wp\/v2\/pages\/11417","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=11417"}],"version-history":[{"count":5,"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=\/wp\/v2\/pages\/11417\/revisions"}],"predecessor-version":[{"id":12541,"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=\/wp\/v2\/pages\/11417\/revisions\/12541"}],"wp:attachment":[{"href":"https:\/\/devarchive.siza.co.za\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=11417"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}